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Registering for Paganicon is pretty simple: we’ve got a snazzy online form on Eventbrite you can fill out that asks you for the information we need. You can pay by credit card or a debit card with a Visa or Mastercard logo. Just click the button!Register Here

Party Suites

Party Suite

Applications for Paganicon 2019 Party Suites will be available in the Fall

CLICK HERE to see a list of party suites that were at Paganicon 2018

Party rooms are an important part of any convention – they offer a place to relax, socialize, and get to know other presenters and guests on a more personal, unstructured level. They can be an oasis of calm, to have a cup of tea and a snack before diving back in to the con, or they can offer a raging party and lots of excitement. Quirky themes, amazing decorations, and wonderful people give them each their own unique character. They also provide a GREAT way to spread the vibe and values of your organization to hundreds of people over the course of a fun weekend.

Party Rooms are reserved through the convention

Are you interested in hosting a party suite? If so, familiarize yourself with our Party Room Guidelines, and check back in the Fall for more information and a link to the application. In the meantime, if you have additional questions, please email “parties” at Paganicon.org.

FAQs

Who may host?
Party Rooms are created by dedicated individuals and groups who give their time, energy and money to create a sense of wonder and havens of diverse cultural themes for celebration and conversation. We do ask that you stick to themes related to our purpose, and your room must be open at least twelve hours over the weekend, at least six of which must be on Saturday, our only full-length day.

What’s welcome?
We particularly seek parties that fit the theme and focus of our event, and welcome anyone representing Pagan or magical community events, organizations, or communities.

So now that you want to host a party, what’s the next step? First, come up with a genius idea for a Pagan themed party and submit your application. Party Rooms are a part of the convention, so they must be hosted by a registered member of the convention who agrees to be the primary contact for all communication, questions, and details. (You must be a registered member before your request for a suite will be processed.)

Hosts may designate assistant hosts if they wish (who must also be registered members of the convention). At least one host or assistant host must be present at all times when the hospitality suite is open to guests.

Who may visit?
Parties should be open to all members of the convention at any time the suite is open. If you have problems with or concerns about a particular person’s presence or behavior, please discuss this with the Paganicon board as soon as possible (you can contact us before the event, or find the board member on duty at Con Ops). Party suites are only intended for registered participants of Paganicon, purchasers of day passes, or ball ticket holders. You should not invite outside people who are not registered for the convention to come to your suite; you should also ask anyone not wearing a badge to leave your suite.

Where are the suites?
They are located on the 2nd floor of the programming area.

What is provided?
Party Rooms do not have anything in them unless you request it. You may ask for as many chairs and tables as you like to be provided at no charge from the hotel (more information will be available on the application), but if you want comfy chairs, coolers, or anything else, you will need to bring it in yourself.

What should I provide?
You may wish to provide refreshments, decorations, or materials, and are welcome to do so within the policies outlined in our Party Room Guidelines. If you offer food items, a range of small dishes with a variety of choices is often easier to manage than larger bowls (and if they do spill, easier to clean up.) Those with food restrictions deeply appreciate good labeling (and a chance to see the package if needed).

There are several restaurants nearby and two grocery stores just a couple miles away should you need supplies.

Hosts are responsible for any damages or additional charges for their reserved space during the event.

How will my party room be advertised?
Parties will be listed in the conference program and other materials, along with their room number, assigned by Paganicon. Groups hosting rooms will be mentioned on our website as well. You may also post to the Paganicon Facebook page once a week starting in January. The week before Paganicon, you may post twice with any updates, news, or encouragement to come to Paganicon and visit your party.

How much do party rooms cost?
There is a flat fee depending on the size of the room (several sizes are available) and that will get you access from Friday morning through Sunday night. Costs are TBA. One key will be provided for each room from the hotel and a credit card will need to be provided to the hotel as a deposit. No charges will be made to the card unless the key is not returned or there is a problem with the condition of your room when you leave.

You will need to provide credit card information when you submit your application; your card will be charged the rate if and when you are accepted to host a party.