We want to make this event as accessible as possible to those with specific needs or limits, but as a small organization with a small budget, we want to focus our energy and attention on the access needs that will make the biggest difference to our actual attendees. The sooner we know about specific needs, the more likely it is we can figure out a way to help you enjoy our event.
Your registration form asks about any assistance you might want or need to enjoy the event.
If you have questions that aren’t answered below, please contact us.
The hotel has a lot of great points for those with access or mobility concerns.
- Our event will be entirely on the second floor this year. There are no stairs required between the hospitality suite area and the programming/vendor areas.
- Bathrooms include room to maneuver and handcapped stalls.
- Accessible sleeping rooms are available on request (they ask that you request early, if at all possible.)
- Fridges for medication are available at no cost to you.
- Our hospitality suite will be on the second floor, with other community spaces.
- The hotel elevators are right around the corner from the hallway to our hospitality suite.
We should note that we do not expect this to be a scent-free event, though we are looking at ways to make it possible for those with scent allergies to enjoy much of the event.
At past events we’ve attended at the Doubletree Park Place, the hotel has put together an event menu of items from their kitchen with complete ingredient lists and carefully labelled: these include vegetarian, vegan, dairy-free, and gluten-free options for the restaurant. The hotel also has a great track record of providing food at functions that meet these needs.
Other access information:
Other accessibility information will be coming as we make further arrangements. We are also considering the following, based on conversations with interested parties.
- CART transcription services for those with hearing loss.
- Large type and/or electronic programs for those with vision loss.